Privacy & Cookies

Privacy

Your right to privacy is important to us. This Privacy Policy lets you know how your personal information is processed and used. Run Jericho values your privacy highly and will never rent, sell or swap your personal information to a third party.

Run Jericho is committed to protecting and respecting your privacy. For any personal data you provide to Run Jericho, Run Jericho is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.


Run Jericho runners

What personal data we hold on you and why we need it

You provide information about you when you register for Run Jericho. You provide this information to Run Britain, which provides online registration for Run Jericho, and Run Jericho has access to this information. The reason we need your information is to be able to administer your registration on the Run Jericho race. 

This is the information that you provide and why we need it:

  • First and last name: so that we can identify you and assign you a personal runner number
  • Email: so that we can contact you with information about the race
  • Name of Parent / Guardian for children registering for the Kids Fun Run
  • Date of brith: so that we can make sure that you comply with our age entry requirements
  • Gender: so that your race results can be ranked by gender on the Run Jericho website and the Run Britain website.
  • Postal address, including postcode: so that Run Britain can process payment
  • Phone number: so that we can contact you in the case of an emergency
  • Disability information: so that we can support you as needed during the race
  • Running club membership information: so that you can benefit from discounts offered by Run Britain if you are affiliated with a running club

After the Run Jericho race, your name, gender and time on the race is published on our website and the Run Britain website.

What we do not do with your data

We don’t collect personal information about you through any other channels not specified in the section above.

Your data is not processed for any further purposes other than those detailed in this policy. We currently do not use your data for the following purposes. We will seek separate consent to use your data in this way if we wish to do so in the future:

Marketing and communications

  • sending information about promotions and offers from sponsors;
  • sending information about selling club kit, merchandise or fundraising.

For funding and reporting purposes

  • sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;

Run Jericho  does not store or transfer your personal data outside of the UK.

Run Jericho does not supply any personal data it holds to any other third party. However, it is a third party, Run Britain, that acquires and holds all the information that you provide. Run Jericho access this information through them.

Your data on social media

Run Jericho has the following social media pages: Facebook, Twitter, Instagram. All members of the public are free to join these pages. If you join one of the Social Media pages, please note that the provider of the social media platform(s) have their own privacy policies and that Run Jericho do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the Run Jericho social media pages.

Where and how we hold your personal data

We store your data on a secure Google Drive account, in a folder separate from other documents.

Google Drive complies with all current data protection legislation, including GDPR. You can consult their privacy policy.

In the event that we believe this data has been compromised, we will contact all those affected within 5 working days. We will also notify the ICO within 48 hours of being aware of a breach or a compromise to our data security.

How long we hold your personal data

This information you have provided to Run Jericho will be stored for a maximum of ONE YEAR after the event and then destroyed securely. We contact all Run Jericho runners (or their guardians) on the following year to the year they register to inform them when the run is open again. After this, we will delete your data from our servers.

After the Run Jericho race, your name, gender and time on the race is published on our website and the Run Britain website.

Access to your personal data and your “right to be forgotten”

At any time, you have the right to request access to your data, ask us to update or rectify or ask us to erase it. We will comply with your request in 20 working days if you ask us to do any of these things. If you ask us to erase your data, we will erase all the data we hold for you on our servers and when possible, we will delete past individual communication we have had with you from our email servers. We will not charge for this. We will keep a log of such requests and our response to them. 

You also have the right to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

You are not obliged to share your personal data with Run Jericho. If you choose not to share your personal data with us you may not be able to register the race.

Contacting you

Run Jericho may contact you from the Run Jericho email address: runjericho@gmail.com. No individual members of the Run Jericho committee or the St Barnabas PTA will contact you from personal email addresses.

Run Jericho volunteers

What personal data we hold on you and why we need it

You provide information about you when you express interest on volunteering for Run Jericho. The reason we need your information is to be able to contact and assign duties to all our volunteers and ensure the efficient running of the event.

This is the information that you provide and why we need it:

  • First and last name: so that we can identify you
  • Email: so that we can contact you about volunteering for the race
  • Phone number: so that we can contact you in the case of an emergency

What we do not do with your data

We don’t collect personal information about you through any other channels not specified in the section above.

Your data is not processed for any further purposes other than those detailed in this policy.

Run Jericho  does not store or transfer your personal data outside of the UK.

Run Jericho does not supply any personal data it holds to any other third party.

Your data on social media

Run Jericho has the following social media pages: Facebook, Twitter, Instagram. All members of the public are free to join these pages. If you join one of the Social Media pages, please note that the provider of the social media platform(s) have their own privacy policies and that Run Jericho do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the Run Jericho social media pages.

Where and how we hold your personal data

We store your data on a secure Google Drive account, in a folder separate from other documents.

Google Drive complies with all current data protection legislation, including GDPR. You can consult their privacy policy.

In the event that we believe this data has been compromised, we will contact all those affected within 5 working days. We will also notify the ICO within 48 hours of being aware of a breach or a compromise to our data security.

How long we hold your personal data

This information you have provided to Run Jericho will be stored for a maximum of ONE YEAR after the event and then destroyed securely. Every year, we contact all Run Jericho volunteers from the previous year to ask if you want to volunteer again. After this, we will delete your data from our servers.

Access to your personal data and your “right to be forgotten”

At any time, you have the right to request access to your data, ask us to update or rectify or ask us to erase it. We will comply with your request in 20 working days if you ask us to do any of these things. If you ask us to erase your data, we will erase all the data we hold for you on our servers and when possible, we will delete past individual communication we have had with you from our email servers. We will not charge for this. We will keep a log of such requests and our response to them.

You also have the right to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

You are not obliged to share your personal data with Run Jericho. If you choose not to share your personal data with us you may not be able to volunteer during the race.

Contacting you

Run Jericho may contact you from the Run Jericho email address: runjericho@gmail.com. No individual members of the Run Jericho committee or the St Barnabas PTA will contact you from personal email addresses.

Run Jericho sponsors

What personal data we hold on you and why we need it

Every year we contact local businesses and other relevant organisations seeking sponsorship fo Run Jericho. Sponsorship may come in the form of cash donations, or other, such as providing snacks, water or other items for Run Jericho participants.
In return, we publicise the name of our sponsors on Run Jericho banners in the local area, our website and social media channels.

We don’t share the personal data of our runners or volunteers with our sponsors.

This is the data we hold for each of our sponsors:

  • Name of company so we can identify the organisation sponsoring us
  • Location of company, as a record of the fact that we approach local companies, on the assumption that they they may be interested to sponsor an event in their community
  • Type of company, as a record of the fact that we approach companies related to our event (sports, education), on the assumption that they they may be interested to sponsor an event related to their area of work
  • Name of contact within the company so we can get in touch with them directly and channel all our communications through one person only
  • Email of contact within the company so we can get in touch with them directly and channel all our communications through one person only
  • Donation offered by the company so we have an accurate view of cash donations and other prizes
  • Invoice issued date (if applicable)
  • Invoice paid date (if applicable)

The name and email of an individual within a given company is considered personal data, and we will handle it as such.

What we do not do with your data

We don’t collect personal information about you through any other channels not specified in the section above.

Your data is not processed for any further purposes other than those detailed in this policy. We currently do not use your data for the following purposes. We will seek separate consent to use your data in this way if we wish to do so in the future:

For funding and reporting purposes

  • sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;

Run Jericho  does not store or transfer your personal data outside of the UK.

Run Jericho does not supply any personal data it holds to any other third party.

Your data on social media

Run Jericho has the following social media pages: Facebook, Twitter, Instagram. All members of the public are free to join these pages. If you join one of the Social Media pages, please note that the provider of the social media platform(s) have their own privacy policies and that Run Jericho do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the Run Jericho social media pages.

Where and how we hold your personal data

We store your data on a secure Google Drive account, in a folder separate from other documents.

Google Drive complies with all current data protection legislation, including GDPR. You can consult their privacy policy.

In the event that we believe this data has been compromised, we will contact all those affected within 5 working days. We will also notify the ICO within 48 hours of being aware of a breach or a compromise to our data security. 

How long we hold your personal data

This information you have provided to Run Jericho will be stored for a maximum of ONE YEAR after the event and then destroyed securely. We contact all Run Jericho sponsors on the following year to the year they donated to us to offer them the opportunity of sponsoring us again. We will do this using the name and email of the individual who we have previously contacted on the assumption that they may be interested in continuing their sponsoring relationship with Run Jericho.

After this, we will delete your personal data from our servers if you ask us to. However, we will keep the information about the company as this is not considered personal data.

Access to your personal data and your “right to be forgotten”

At any time, you have the right to request access to your data, ask us to update or rectify or ask us to erase it. We will comply with your request in 20 working days if you ask us to do any of these things. If you ask us to erase your data, we will erase all the data we hold for you on our servers and when possible, we will delete past individual communication we have had with you from our email servers. We will not charge for this. We will keep a log of such requests and our response to them.

You also have the right to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

Contacting you

Run Jericho may contact you from the Run Jericho email address: runjericho@gmail.com or the Run Jericho sponsorship email account runjericho.sponsorships@gmail.com

No individual members of the Run Jericho committee or the St Barnabas PTA will contact you from personal email addresses.

Every year, we will contact local businesses and relevant businesses to offer them the opportunity to sponsor Run Jericho. As we only approach local businesses and relevant organizations, we do this on the basis of legitimate interest (we only approach companies after a careful assessment of their potential interest on our event).

Run Jericho suppliers

What personal data we hold on you and why we need it

Every year we contact businesses as part of the running and management of Run Jericho.

This is the data we hold for each of our suppliers:

  • Name of company so we can identify the organisation we have used in the past, or considered using in the past. 
  • Type of company in order to facilitate information to our volunteers
  • Name of contact within the company so we can get in touch with them directly and channel all our communications through one person only
  • Email of contact within the company so we can get in touch with them directly and channel all our communications through one person only
  • Invoice issued date (if applicable)
  • Invoice paid date (if applicable)

The name and email of an individual within a given company is considered personal data, and we will handle it as such.

What we do not do with your data

We don’t collect personal information about you through any other channels not specified in the section above.

Your data is not processed for any further purposes other than those detailed in this policy.

Run Jericho  does not store or transfer your personal data outside of the UK.

Run Jericho does not supply any personal data it holds to any other third party.

Your data on social media

Run Jericho has the following social media pages: Facebook, Twitter, Instagram. All members of the public are free to join these pages. If you join one of the Social Media pages, please note that the provider of the social media platform(s) have their own privacy policies and that Run Jericho do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the Run Jericho social media pages.

Where and how we hold your personal data

We store your data on a secure Google Drive account, in a folder separate from other documents. Google Drive complies with all current data protection legislation, including GDPR. You can consult their privacy policy.

We also hold physical copies of documents related to race applications and supplier orders for medals, t-shirts and others. These are held securely in the St Barnabas CoE Primary school office. 

In the event that we believe this data has been compromised, we will contact all those affected within 5 working days. We will also notify the ICO within 48 hours of being aware of a breach or a compromise to our data security.

How long we hold your personal data

This information will be held by Run Jericho as long as we consider you a supplier, or you are someone we have worked with in the past, or would consider working with in the future.

We will delete your personal data from our servers if you ask us to. However, we will keep the information about the company as this is not considered personal data.

Access to your personal data and your “right to be forgotten”

At any time, you have the right to request access to your data, ask us to update or rectify or ask us to erase it. We will comply with your request in 20 working days if you ask us to do any of these things. If you ask us to erase your data, we will erase all the data we hold for you on our servers and when possible, we will delete past individual communication we have had with you from our email servers. We will not charge for this. We will keep a log of such requests and our response to them.

You also have the right to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

Contacting you

Run Jericho may contact you from the Run Jericho email address: runjericho@gmail.com or from the St Barnabas CoE Primary school PTA address: stbptachair@gmail.com. 

No individual members of the Run Jericho committee or the St Barnabas PTA will contact you from personal email addresses.

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